Village of
New York Mills
Oneida County, NY
 Minutes 

November 12, 2008: Workshop - Regular Board Meeting

Body:
 

WORKSHOP

This purpose of this workshop was to discuss the Johnson Control Study. A notice was faxed to the OD regarding the workshop, along with two notices about the regular board meeting being on Wednesday due to the Veterans Holiday, but neither notice was printed.

Trustee Semeniak went through the entire study page by page for detailed discussion, some of the Trustee's points noted:

Trustee Jarosz - What are other neighboring municipalities doing regarding energy studies?   Also, can we do these types of updates without Johnson Controls?

Trustee Bialek - Let's explore the possibility of the small tube type windmills being used for power generation.  Also, are interest costs figured into the cost figures provided to us?  He would like to see an amortization breakdown on the borrowing.

Trustee McCoy - Is the $14,500 cost of Johnson Controls figured into the project cost provided to us?

Trustee Semeniak will get answers to the questions asked.

Clerk will be asked to place this topic under our old business agenda section for future meetings.

Minutes taken by Mayor Maciol.

Work session closed at 6:55 pm.

REGULAR BOARD MEETING

Mayor Maciol called the regular board meeting to order at 7 PM followed by the pledge to the flag and roll call.

PRESENT:  Mayor Maciol, Trustee Bialek, Trustee Jarosz, Trustee McCoy, and Trustee Semeniak

Also present:  Village Attorney Borrill, Village Engineer Swierczek, Sgt. Soja, Joe Cotrupe, Dave Neary, John Meagher, and John Montrose

OPEN FORUM

No one

REGULAR BUSINESS

Trustee Bialek made a motion seconded by Trustee Jarosz to approve Abstract #6; General vouchers A300-A355 in the amount of $74,578.99. Library vouchers L057-L066 in the amount of $14,085.94 for a total of $88,664.93.

Trustee Semeniak made a motion seconded by Trustee McCoy to approve the October Treasurers report as presented.  October check numbers: general 12034-12099, payroll 7390-7458.

Trustee Semeniak made a motion seconded by Trustee Jarosz to approve the minutes of the October 14th regular board meeting.

Trustee Semeniak made a motion seconded by Trustee McCoy to approve the minutes of the October 23rd special meeting.

DEPARTMENTS

Recreation - Trustee McCoy reported that 12 out of 15 dates for the 2009 concerts are already booked.  Holiday on Main Street will be December 14th from 5pm to 8pm at Pulaski Park.

Police - Sgt Soja gave his report.  Trustee McCoy made a motion seconded by trustee Semeniak to approve the report.

Highway - Joe gave his report which is on file in the Clerk office. Joe reported it will cost $42.50 for a ton of salt this year.  Need to cover the air conditioners at the municipal building and the community center.  Trustee Bialek asked Joe to get the specific covers for the community center air conditioners.  Joe will call the manufacturer.  Trustee Bialek

announced that they will be putting up the Christmas decorations Saturday November 29th.  Trustee Semeniak made a motion seconded by Trustee Bialek to approve the Highway report.

Fire Department - Trustee Bialek reported Truck 1 needs a couple of bolts replaced then the full certification will be received. He also reported the unit that set off the tone for the fire horn is having problems and needs immediate work. He has a quote from Mid-State Electronic of $8,421.00 to replace the unit. Resolution 108-2008 - Due to this being an emergency, Trustee Bialek made a motion seconded by Trustee Jarosz to purchase the new unit at the cost of $8,421.00.  This is not a budgeted item, therefore the change must be made to the equipment line of their budget.

Trustee Semeniak thanked the Fire Department and the Police Department for responses to two family emergencies this past month.

Code Enforcement - Dave gave his report which is on file in the Clerk's office.  Dave also presented the board with a Moratorium for Demolition Permits which reads "I ask that a moratorium be issued for Demolition Permits until such time that I complete the necessary research and development of a new procedure and provide a comprehensive revision to the current Village Ordinance to the Board.  The only exception to this written request is when the structure(s) pose an imminent threat to life/safety as a result of my inspection.  I would further request that this moratorium extend to a six month period with the possibility of being extended."

Resolution 109-2008 - Trustee Bialek made a motion seconded by Trustee McCoy for the above moratorium pursuant to the request of Code Enforcement Officer Dave Neary due to

the current village codes needing revising and giving the Code Enforcement Officer time to study the existing codes with this six month moratorium.  All in favor.

Trustee Bialek made a motion seconded by Trustee Jarosz to approve the Codes report.

Engineer - Al gave his report which is on file in the Clerk's office. The sanitary sewer rehab which involves the National Grid repair of the sanitary sewer on Henderson Street is underway.  Al is preparing a list of sewers for televising for internal inspection.  Plans were prepared for the repair of two existing brick pillars, together with repairs to a retaining wall supporting one of the pillars and the replacement of railing on the top of the retaining wall at the intersection of Main/Burrstone/Clinton in front of McCraith Beverages. Four bids sets were taken with the bids due back November 12th at 11am, however no bids were returned. Al suggested extending the bid date and the contract date.  Resolution 110-2008 - Trustee Jarosz made a motion seconded by Trustee McCoy to have Al prepare a bid addendum to extend bids until December 9th at 11am.

Attorney - would like executive session to discuss the PILOT and Burrstone Associates litigation.

NEW BUSINESS

Pietryka Park Bank Inspection - the annual inspection was done by Al who feels everything is still in good shape.

ISO Evaluation for Codes - received a letter stating we scored a 5 - which is the highest score to get.  An audit of our codes, training, and permits was performed.

Rental Agreement - Resolution 111-2008 - Trustee Semeniak made a motion seconded by Trustee McCoy to allow the Mayor to sign a 50 year agreement with the New York Mills Senior Center renewable after 50 years.

Heart Run Banners -Resolution 112-2008 - Trustee Jarosz made a motion seconded by Trustee McCoy to grant permission for banners to be hung on poles on (Heartbreak Hill) Main Street, Elm Street and Young Ave year round courtesy of the Heart Association.

Resolution to Governor Patterson - Resolution 113-2008 - Trustee McCoy made a motion seconded by trustee Bialek to approve the following resolution:

WHEREAS, the Governor of the State of New York has indicated that due to the dire financial condition of the State of New York, it may be necessary to cut state aid to cities, towns, and villages,

WHEREAS, the communities of the State of New York rely on State Aid to reduce taxes imposed on their citizens,

NOW, THEREFORE, BE IT RESOLVED, that the New York Mills Village Board request that the Governor of the State of New York, the Hon. David Paterson, use his best efforts

to ease the budget and financial crisis in the State of New  York without reducing state aid to New York's communities for the reason that a reduction of state aid would have a

negative effect on all those taxpayers in the village of New York Mills who have been able to manage their real property tax burden as a direct result of state aid.

Library Retirement - Resolution 114-2008 - Trustee Bialek made a motion seconded by Trustee Jarosz to accept, with regret, the resignation/retirement of Library Tech Pat Urban as of 12/31/08.

Library Board Appointments - Resolution 115-2008 - Trustee Bialek made a motion seconded by Trustee Semeniak to approve Jennifer Sadallah to a five year term and Kelly Reilly to finish the remainder of Wanda Miller's term.

March Election Resolution - Resolution 116-2008 - Trustee Jarosz made a motion seconded by Trustee Semeniak for the following resolution:  Notice is hereby given that at the regular meeting of the Board of trustees of the Village of New York Mills held on November 12th, the following resolution was adopted: RESOLVED, that pursuant to Section 15-104 of the Election Law, the following offices and terms thereof shall be filled at the General Village Election on Wednesday March 18, 2009

Office of Village Justice (1), Term - 4 years.  The first date upon which an individual may sign an independent nomination petition Section 15-108 is 12/30/08.  Independent nomination petitions must be filed at the Village Clerk's office on or before 2/10/09.

OLD BUSINESS

Stormwater Metering Data & Update - the meters were monitored for six months from February to September in which we found storm water entering our sanitary sewers after storms. This could be from fractured pipes, footers and gutters feeding into the system, making for sanitary sewer backup.  More studies will be done.

C.A.R.I. Request - Resolution 117-2008 - Trustee Bialek made a motion seconded by Trustee Jarosz to approve the amount of $2,500 from this budget and $2,500 from the next budget for legal fees to fight NYRI pending the opinion of the Village Attorney and to make sure this is legal.

NYMFD- Right of Way Update - received correspondence from Town of New Hartford Parks & Recreation Director Michael Jeffery stating we should be hearing from Town Attorneys to begin discussions regarding the terms and condition of the proposed access.

Police Chief Update - Mayor stated that we have been approached by the Town of Whitestown offering to share a Chief of Police with us.  The opinion of the Attorney General indicated that section 58-1C section of the civil service states that we must maintain the office of Chief of Police because we have four or more full time officers.  Trustee Semeniak stated that we can have a part time chief.  Mayor Maciol would like to 1) continue looking into shared Chief; 2) conduct interviews; 3) get feedback and suggestions from Sgt. Soja, then come back for discussion.

MAYOR BUSINESS

Resolution 118-2008 - Trustee Semeniak made a motion seconded by Trustee McCoy to have a special board meeting Tuesday November 25th at 6:30 pm to discuss the Police Chief Position, Moratorium, and Library Tech.

Mayor stated the New York Mills School has filed paperwork and plans with us for the addition to Beekman Gym.

We had paint ball damage to the 9-11 Memorial in October.

The Police Department received at Thank You for Five Years of sponsored job shadowing from Oneida-Herkimer-Madison BOCES.

TRUSTEE BUSINESS

Trustee McCoy - nothing

Trustee Bialek - nothing

Trustee Jarosz - nothing

Trustee Semeniak - nothing

Trustee Bialek made a motion seconded by Trustee McCoy to adjourn the regular meeting at 9:25 pm and enter into executive session to discuss personnel matter, negotiation matter, and pending litigation.

                                                                                                Respectfully submitted,

                                               

                                                                                                Sharon A. Guca

                                                                                                Village Clerk/Treasurer

Motion by Trustee McCoy and seconded by Trustee Semeniak to exit executive session at 10:47 pm with no action taken and re-open the regular board meeting.

Resolution 119-2008 - Motion by Trustee Semeniak and seconded by Trustee McCoy to allow the Mayor to sign the revised P.I.L.O.T for the Senior Center.  No one opposed.

Motion by Trustee McCoy and seconded by Trustee Semeniak to adjourn the meeting at 10:50 pm.

Executive Session minutes taken by Mayor Maciol.