Village of
New York Mills
Oneida County, NY
 Minutes 

May 13, 2008: Regular Board Meeting

Body:
 

Mayor Maciol called the regular meeting to order at 7:02 PM followed by the pledge to the flag and roll call.

Present:  Mayor Maciol, Trustee Bialek, Trustee Jarosz, Trustee McCoy and Trustee Semeniak

Others Present: Highway Supt. Cotrupe, Police Chief Frankland, Village Attorney Borrill, Codes Officer Neary and Village Engineer Swierczek along with approx 18 village residents.

Public Hearing - Local Law #2 and #3 for 2008

Trustee Jarosz made a motion seconded by Trustee Semeniak to open the public hearing for local law #2 and local law #3 at 7:03 PM.

Mayor read the public notice and the amendment for local law # 2 to add an alternate to the Planning Board.  Village Board feels this is a good idea.  No one from the audience had any comments.

Mayor read the public notice and the amendment for local law #3 to add an alternate to the Zoning Board of Appeals.  Village Board feels this is a good idea.  No one from the audience had any comments.

Mayor left the public hearing open until 8:15 at which time Trustee Semeniak made a motion seconded by Trustee Jarosz to close the public hearings.

Resolution 40-2008 - Trustee Jarosz made a motion seconded by Trustee Semeniak to adopt the amendment to Local Law #2 for 2008 to add an alternate to the Planning Board.

Roll call vote:                          Trustee Bialek             Yes

                                                Trustee Jarosz              Yes

                                                Trustee McCoy           Yes

                                                Trustee Semeniak        Yes

                                                Mayor Maciol              Yes

Motion carried.

Resolution 41-2008 -Trustee Jarosz made a motion seconded by Trustee Semeniak to adopt the amendment to Local Law #3 for 2008 to add an alternate to the Zoning Board of Appeals.

Roll call vote:                          Trustee Bialek             Yes

                                                Trustee Jarosz              Yes

                                                Trustee McCoy           Yes

                                                Trustee Semeniak        Yes

                                                Mayor Maciol              Yes

Motion carried.

Public Hearing - MS4 Annual Report

Trustee Jarosz made a motion seconded by Trustee McCoy to open the public hearing on the MS4 Annual Report at 7:07 pm.  Mayor read the public notice and turned the public hearing over to Village Engineer Al Swierczek.

Al explained what the Stormwater Management Program (MS4) is and that we are in our 5th year.  He also explained the six measurers that make up the MS4 and how we comply with them. Al then asked for public comment, no one had any questions or input.

Trustee Semeniak made a motion seconded by Trustee McCoy to close the public hearing at 8:14 PM.

Open Bids for Lawn Tractor

Mayor read the public notice requesting bids for a law tractor; specs were available in the Clerk's office.  We received two bids:

            Clinton Tractor                                                $8,637.00

            Martins Outdoor Power Equipment               $8,811.00

Resolution 42- 2008 - Trustee Semeniak made a motion seconded by Trustee McCoy to allow Trustee Jarosz to canvass the bids for the End-of-Year meeting.

OPEN FORUM

Joe Pacini - 210 Comenale Crescent - asked the Clerk when his F.O.I.L.            request will be ready. Clerk replied that it will be ready next week.  Inquired about the Village's policy for debris removal and if we have a written policy.  Mayor stated that we have our rules and regulations that we follow.

See Sitrin Proposal under new business for the continuation of open forum.

REGULAR BUSINESS

Trustee Semeniak made a motion seconded by Trustee Bialek to accept Abstract #12; general vouchers A663-A719 in the amount of $64,701.12 and library vouchers L104-L112 in the amount of $3,755.27 for a total of $68,456.39.

Trustee Semeniak made a motion seconded by Trustee Jarosz to accept the March Treasurer's report as presented. March check numbers: general 11595-11660; payroll 6920-6983.

Trustee Semeniak made a motion seconded by Trustee Jarosz to accept the minutes of the April 7th Organization Meeting as presented.

Trustee Semeniak made a motion seconded by Trustee McCoy to accept the minutes of the April 8th regular board meeting with the following correction: Due to the previous fire in Utica, Trustee Semeniak inquired to how many multi-dwelling inspections have been done this budget year.

Trustee Semeniak made a motion seconded by Trustee Jarosz to accept the minutes of the April 15th Budget public hearing as presented.

Trustee Semeniak made a motion seconded by Trustee McCoy to accept the minutes of the April 29th Special meeting as presented.

DEPARTMENTS

Recreation - Trustee McCoy interview Stephanie Pett for the Recreation Director position. Trustee McCoy made a motion seconded by trustee Bialek to hire Stephanie Pett for the position of Recreation Director upon approval from the County. Due to summer classes Kate Bartholomew will not be able to work the whole program so on a motion by Trustee McCoy and a second by Trustee Semeniak a motion was made to hire Stephanie Geary in her place.

Trustee Jarosz made a motion seconded by trustee McCoy to hire Allen Spragraue as our summer bus driver.

Police - Chief Frankland gave his report which is on file in the Clerk's Office.  All patrol vehicles have been serviced.  Taser training is complete. Officer Toomey was able to obtain six automatic external defibrillators for us for our public facilities from the New York State Police.  Trustee Semeniak made a motion seconded by Trustee McCoy to accept the Police report.

Highway - Joe gave his report which is on file in the Clerk's Office.  Trustee Jarosz would like to consider a third person for the highway summer help under the Vestige Program in which we will received reimbursement for him. Resolution 43-2008 - Trustee Jarosz made a motion seconded by Trustee Semeniak to hire Richard Oenick for our third highway summer laborer.

Trustee Bialek made a motion seconded by Trustee Semeniak to accept the Highway report.

Fire Department - Trustee Bialek reported Whitestown is doing the Fire Study, Chief Glenn and Trustee Bialek met with Mr. Kirkwood from North Carolina last week, he thought the meeting went well.  He will follow up with the meeting.

Code Enforcement - Dave gave his report which is on file in the Clerk's office.  Trustee Semeniak asked if the multi-dwelling inspections were going to his satisfaction. Dave stated they were.  Trustee Jarosz made a motion seconded by Trustee Bialek to accept he Codes report.

Engineer - Al Swierczek gave his report.  Resolution 44-2008 - Trustee Semeniak made a motion seconded by Trustee McCoy to allow Mayor Maciol to sign the MS4 resolution documents at the recommendation of Village Engineer Swierczek.  Al would like to make our 2008 paving a part of our End-of-Year meeting. 

Al reported on the sewer rehabilitation work:

•a.       Sewer sealing contractor has cleaned, televised, and sealed sewers on Henderson, Commercial Drive, and by Harley Davidson.

•b.      Increase sewer capacity - put in channels and bench walls. Reduce depth of back-ups, all in connection with DEC and our MS4.

•c.       National Grid discussions with what we've found on Henderson St regarding a sanitary sewer with a grounding rod in it.  We have requested National Grid to fix it. 

Attorney - would like executive session to discuss pending litigation.

NEW BUSINESS

NYCOM Training - the 99th Annual meeting will be in Saratoga June 8-11th. Please let the Clerk know if you would like to attend.

OGS Seminar - there will be a State Purchasing Forum & Contractor Trade Show May 21 & 22 at the Empire State Plaza in Albany.

ISO Letter - Building Code Effectiveness Grading Schedule, Mayor will try to set up a meeting.

Fireworks - Resolution 45-2008 -Trustee Bialek made a motion seconded by Trustee Semeniak to allow the Mayor to sign the firework's contract for the Bell Festival when we receive it.

Greenwaste Agreement - Resolution 46-2008 - Trustee Jarosz made a motion seconded by Trustee Bialek to allow Mayor to sign the Greenwaste Compost Facility Agreement with the Town of New Hartford costing $3,500.00 per year until 2013.

Schedule End-of-Year Meeting - Resolition 47-2008 - Trustee Bialek made a motion seconded by Trustee Semeniak to hold the end-of-year meeting Wednesday May 28th at 7pm.

Sitrin Proposal - Joe Pacini is concerned with the Sitrin Proposal also that there has been no public meeting as yet and the 40 day clock is ticking.  Mayor stated that this is the first meeting since receiving the letter from Sitrin where we could schedule another meeting.  Mr. Pacini questioned if the board would vote with the majority of property owners, and also questioned the deed restrictions.  Mayor stated we cannot enforce the deed restrictions; it is up to the owner of the development to enforce them.  Mr. Pacini stated that the issue is not about the residents but with all the inherent problems like waste, dumpsters, buses, noise, increased traffic, bikes, decrease in property value, security.

Mayor stated alternate sites of Main and Pleasant Streets and Village property by 320 Main Street have been thought of.  The Sitrin is non-profit and if the Village sold them vacant land it would be onetime revenue for the village and we can only charge them a sewer fee. 

Trustee Bialek stated that 320 Main Street area makes sense.

Trustee McCoy agrees with the 320 Main Street site, which will stop the 40 day clock and relieve pressure.

Trustee Jarosz is in agreement with the homeowners and an alternate site.

Trustee Semeniak is also in agreement with the 320 Main Street area, but only the land they need not the whole chunk of land.

Irene Cornish of 11 Hillside Drive asked if it is our intent not to ask them into the community, she understands the resident's opinions but hopes we are not trying to reject them.

Mayor stated that it is not our intention to reject anyone, but we will offer alternate sites.

Resolution 48-2008 -Trustee Jarosz made a motion to authorize Mayor Maciol to get a letter to Sitrin with other suggested sites as per section 41.34 of the Mental Health Law within the 40 day allowance.  Motion passed.

Insurance Renewal - Tim Dunn from Bailey Haskell & LaLonde reviewed our insurance coverage for 2008/2009.  He suggests staying with Arrowhead for the Village Insurance at the cost of $46,395 with an $8,472 savings from last year.  The Fire Department insurance Tim suggests changing from VFIS to Utica Mutual at the cost of $21,161.  Resolution 49-2008 -Trustee Semeniak made a motion seconded by Trustee Jarosz to change the fire department insurance from VFIS to Utica Mutual.

Fire Chief Request - Resolution 50-2008 - Trustee Bialek made a motion seconded by Trustee Jarosz to grant permission for Chief Glenn to attend the Fire Show in Harrisburg PA and to use car 1 for four men to attend 5/16-18/08.

New Fire Department Member -Resolution 51-2008 -Trustee Bialek made a motion seconded by Trustee Semeniak to accept Edmund Gleason as a new member. He does not have a village address but is in our Fire District.

Employee Resignation - Resolution 52-2008 - Trustee Semeniak made a motion seconded by Trustee McCoy to accept the resignation of Office Assistant Robyn Bailey effective 5-4-08.

Citizens Campaign Acknowledgement - Annual canvass in the village between 5/12-9/30/08. Resolution 53-2008 - Trustee Semeniak made a motion seconded by Trustee Jarosz to allow Mayor to sign acknowledgement for them to be present in the Village.

OLD BUSINESS

Municipal Building Air Conditioning - Mayor reviewed the letter from Kernan Engineering, to replace the present air conditioning will cost approximately $87,000 and to properly zone the building would be approximately $170,000.  We will look into alternatives.

Police Consolidation Study - a meeting is scheduled for May 21st.

Bell - Fire House - Trustee Jarosz spoke to Burdick Memorials who gave a $200 quote to move the bell but they have no equipment to loosen the nuts and bolts. Joe Cotrupe will see if a contractor has proper tools to loosen them.  Trustee Jarosz also spoke to a mason, we need to check the pillars to see if they are hallow.  Resolution 54-2008 - Trustee Jarosz made a motion seconded by Trustee McCoy to have Burdick remove the bell at the cost of $200.

TRUSTEE BUSINESS

Trustee McCoy - asked if the Clinton Street cul-de-sac could be looked at due to dumping going on.  Codes and Police will look into it.

Trustee Bialek - need to look into the water runoff on our Municipal Parking Lot on Mill Street. Joe stated we need a larger burr but will look into it when we get our hot patch.  Trustee Bialek stated he was served with a summons from Broad Street Warehouse.

We also need to look into the Library voucher to improve the paper flow. Vouchers need to be accessible to us and to the Library. 

Trustee Jarosz - inquiring who is responsible for the upkeep and repair of the right of way on Oneida Street that is in rough shape.  Mayor stated the village does not own it.

Trustee Semeniak - he is reviewing the health insurance plan, looking into other options to reduce the cost.

With no further business, Trustee Semeniak made a motion seconded by Trustee Jarosz to adjourn the meeting at 9:35 PM and enter into executive session to discuss pending litigation and labor negotiations.

Mayor Maciol adjourned the meeting at 9:35 pm.

                                                                                    Respectfully submitted,

                                                                                    Sharon A. Guca

                                                                                    Village Clerk/Treasurer

Trustee Semeniak made a motion seconded by Trustee McCoy to adjourn executive session at 11:04 PM with no action taken.